Procurement and Vendor Management Specialist (Toronto, ON, CA)

Website The University of Toronto

Date Posted: 11/26/2020
Req ID: 2002
Faculty/Division: OISE
Department: Education Commons
Campus: St. George (Downtown Toronto)


About us:

OISE is recognized as a global leader in graduate programs in teaching and learning, continuing teacher education, and education research. As one of the largest and most research-intensive faculties of education in North America, OISE is an integral part of the University of Toronto – Canada’s most dynamic and comprehensive institution of higher learning.

OISE is committed to enhancing the social, economic, political and cultural well-being of individuals and communities locally, nationally and globally through leadership in teaching, research and advocacy. A unique place to work, learn and grow, OISE addresses current and emerging challenges with the scale, academic excellence and collaborative energy that few institutions in the world can claim.

The Education Commons will provide, in collaboration with major research and development initiatives where appropriate, the iterative design, implementation and evaluation of technological environments and information space in which the academic and research programs of OISE are carried out.

Your opportunity:

Under the supervision of the Business Officer, the Procurement and Vendor Management Specialist is responsible for conducting detailed analysis of competitive solicitations, obtaining quotations from vendors and issuing purchase orders within established limits, managing lifecycle of assets from procurement, receiving, tracking, assigning to replacement or retirement, reconciling accounts, supporting research grant applications through technology quotations, vendor relationships and cost tracking and managing software inventory for teaching, learning and research. This role requires the incumbent to review and audit transaction documents and is responsible for enforcing compliance with the University’s financial rules, guidelines and processes. The incumbent works independently to resolve routine and non-routine issues and brings more complex concerns to the attention of the Business Officer. The  Procurement and Vendor Management Specialist will work with vendors to secure best value for OISE through managing vendor relationships and performance. The incumbent will also determine logistics required for procurement processes, interpret and apply procurement rules and related guidelines and verify that University procurement and related policies are followed. Other responsibilities include: engaging in negotiations with vendors for research projects, evaluating vendors and recommending vendor engagement strategies for the purposes of receiving the best value to OISE.

Your responsibilities will include:

  • Undertaking market search on available products to support specific projects
  • Engaging with vendors and community partners to build valuable partnerships
  • Engaging in pre-award and post-award research projects to support research grant applications through collecting competitive technology quotations, recommending software titles, tracking costs associated with technology categories and preparing reports on YTD expenditures for a particular research project
  • Analyzing total cost of ownership, evaluating vendors and the value they bring and recommending vendor engagement strategies
  • Participate in developing asset management process and its continual improvement
  • Managing information technology assets during their lifecycle
  • Identifying and evaluating Vendors of Record
  • Interpreting and applying procurement rules and related guidelines

Essential Qualifications:

  • Bachelor's Degree plus Certification or acceptable combination of equivalent experience.
  • Minimum four years experience in a public sector or higher education purchasing environment.
  • Demonstrated experience in IT procurement, research equipment procurement, compliance analysis, quality assurance, risk mitigation, and training
  • Demonstrated experience administering contracts with cloud providers, SaaS/Iaas/Paas vendors, and enterprise partners (Dell, AWS, Microsoft/Azure, etc.)
  • Excellent customer service delivery
  • Demonstrated experience with computerized purchasing and ERP systems
  • Practical experience with business process engineering and change management, project management tools and methodologies
  • Proven ability to analyze and resolve non-compliant requests (e.g. insufficient documentation)
  • Strong time management skills and proven ability to take initiative
  • Excellent verbal and written communication skills
  • Ability to proactively troubleshoot and resolve system issues in a timely and relevantmanner or escalating where and when appropriate
  • Strong interpersonal skills
  • Fluent with Microsoft Office, above average abilities using Excel spreadsheets and Accessdatabases
  • Ability to manage conflicting priorities and deadlines

Assets (Nonessential):

  • Excellent computer and database skills
  • Strong attention to detail
  • Familiarity with University governance, environment and policies.

To be successful in this role you will be:

  • Diligent
  • Efficient
  • Organized
  • Problem solver
  • Resourceful

Closing Date: 02/15/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 12 — $69,730 with an annual step progression to a maximum of $89,172. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Source: University of Toronto - Custom Search technology